meeDIA-Plan: orchestrate and optimize outpatient medicine pathways
The complexity of organizing Ambulatory Care Units (ACUs) requires a scheduling assistance tool
The growth in ambulatory care services, including chemotherapy treatments and diagnostic/follow-up day units, essential for the "shift toward outpatient care," creates numerous daily challenges for department coordinators (oncology nurse navigators, nurse managers, etc.)
How ?
- How to precisely identify day-to-day healthcare staffing resources (teams are not necessarily dedicated), and coordinate them?
- How to determine equipment needs, and properly size facilities to fit the activity?
- How to access imaging slots and various schedules?
- How to complete the daily "Tetris" challenge of scheduling each step of the patient journey in the right order, despite multiple constraints (regarding staff, facilities, equipment, technical platforms)?
- How to successfully schedule or reschedule within a short timeframe, taking into account patient availability, while reducing time spent on scheduling?
- How to streamline care pathways to offer patients a punctual and quality care experience?
- How to balance the number of patients from day to day, so that caregivers can perform their duties in a peaceful environment?
These challenges must be met simultaneously in a context of diversifying care approaches and strong, regular increases in activity. Most facilities now have dedicated Ambulatory Care Units (ACUs), but lack the proper tools to organize them.
Our Solution: meeDIA-Plan to orchestrate and optimize your outpatient department organization
meeDIA-Plan is the first and only sofware solution capable of integrating all the specifics of patient journeys in ambulatory medicine. It allows you to orchestrate your activity, define relevant scheduling rules, establish standard templates and appropriate dedicated time slots, verify your facility needs, validate your resource-activity adequacy, and much more.
meeDIA-Plan frees up caregiver time by offering coordinators optimized scheduling solutions.
See meeDIAPlan in action with a real-world example
Inspired by an actual bariatric ambulatory care unit, the educational case presented in this video has been deliberately simplified to clearly demonstrate how meedia-Plan can improve the organization of existing outpatient facilities where resource management, patient volume, or facility layout requires optimization (video in French).
Care Pathways Modeling
Healthcare Process Modeling® is a flexible modeling methodology developed by meeDIA's R&D team. Built on extensive industry expertise, it can accurately represent the unique characteristics of your ambulatory care unit.
Features: comprehensive catalog of required skills, equipment, and facilities - Modeling of standard care steps (consultations, examinations, treatments) - Development of standardized patient pathways that integrate all steps and their associated constraints.
Smart capacity planning
The workload/capacity balance is calculated according to your specific requirements, regardless of the constraints you define for workload (target volume) or capacity (staffing, equipment, facilities).
Features: Resource utilization rate calculations, AI-powered optimization assistant, potential bottleneck identification, workload distribution charts
Activity sequencing
The temporal scheduling of activities is automatically generated within seconds, producing pre-established time slot templates prior to actual scheduling.
Features: automatic activity scheduling that accounts for all constraints: staff availability (shift schedules); room occupancy; equipment utilization; time constraints (operating hours, breaks); required sequence between care steps
Optimization
All meeDIA-Plan calculations can be guided by customizable optimization criteria. meeDIA-Plan delivers the optimal solution for your specific needs.
Features: Minimize patient wait times, Maximize resource utilization, Earlier completion of daily schedules, Eliminate downtime in provider schedules, and more.
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